Getting Started as Staff Member

For: Staff Members (Coaches, Team Managers, other Staff joining an existing team)

You can have your team fully set up and ready to go in about 15 minutes. This guide walks you through everything step by step.

You and Mingle

You are a Team Manager, Coach or other staff member in the team. The team has already been created by someone else and you're joining the team. (Team not created yet? See the Team Admin Get Started Guide)

Mingle Sport is the all-in-one app that helps you manage your team: from attendance tracking to match planning to tracking stats and sharing content with the team.

Get Staff Permissions

In order for you to schedule events, do scorekeeping or maybe edit player information, you need to have the right permissions. Boosted Teams have unlimited admins and can set specific scorekeeping, scheduling and content permissions for each team member. Discuss with other staff members what the best setup is for your team.

🧑‍🤝‍🧑Setting Up Your Team

In case this already has been done by someone else, you can skip this step.

Add Player Profiles

We advise you to add the player profiles first, before you invite team members. Just go to the Team Section and add the player names. Pro Tip: you can add preferred positions, profile pictures and even player numbers!
→ Learn more about Player Profiles

Create a Match

You can either create a 'dummy match' to play around with, or schedule your first real match. Don't worry, you can always delete or cancel a match.
→ Schedule matches and training

Schedule Training Sessions and Team Events

Add your upcoming training sessions and team events. This is a great moment to check your RSVP preferences. Do you want players to RSVP? Or manage it yourself? You can also configure when reminders are sent.
→ RSVP preferences

Sync with your Calendar

All your matches, training sessions and team events can be synced to Google Calendar, Apple Calendar or any calendar app that supports iCal. Your team members can do this too — so everyone stays up to date without checking the app.
→ Calendar Sync

Configure Notifications

Mingle sends smart notifications to your team: RSVP reminders, match day alerts, and more. As an admin, you control what gets sent and when. Check your notification settings to make sure things are dialed in before you invite the team.

👋🏻 Onboarding New Team Members

Before you invite team members…

You might want to check a few things before you invite the rest of the team. Here is a quick checklist:

1. Team Image + Icon: add a nice team header image and check if your team logo needs an update. → Add a team header image · → Add a team logo

2. Configure Leaderboards & Awards: do you want voting for players of the match? Do you want all leaderboards to be visible? Check your settings. → Set up Leaderboards · → Set up Match Awards

3. Calendar filled: the first thing team members will see is their schedule and activities. Coming from another app or spreadsheet? You can add past matches manually so your stats history is up to date from day one.

4. Team Privacy: review who can see player information, contact details, and media. Especially important for youth teams with minors. → Team Visibility Settings

5. Free vs. Team Boost: all core team management features are free — scheduling, attendance, scorekeeping, chat, stats, and the match feed. Team Boost unlocks advanced features like multiple admins, extra line-up options, advanced team configurations and more. Not sure? You can always start free and upgrade later. → See pricing

Invite Players / Parents

Alright, everything is set up. You can now invite other team members using the invite link or join code you can find in the team section. When joining the team, players can claim their own profile or create a new one. Parents can claim their child's profile. Claiming a profile is not required for tracking stats or creating line-ups.
→ Inviting other team members

Set Permissions

You're the admin. You can do everything. By default, all other team members can add media to matches. Premium teams can add unlimited admins and give any team member scheduling or scorekeeping permissions.

Pro Tip: If you're coaching during the match, you probably can't scorekeep at the same time. Give a parent or assistant coach scorekeeping permissions so they can handle Match Control while you focus on the game. Practice together before match day!
→ Admins and permissions

Customise Chat

There is an official 'All Team Members' chat group. Like WhatsApp, you can add polls, share docs, pictures and GIFs. If you want, you can create specific chat groups for players, staff and parents.

📅 Schedule Activities & Manage Attendance

Good to Know

You can schedule matches, training or (custom) team events. Matches have a type (friendly, league) and opponent. Training and team events can be recurring. Team members who are invited can RSVP (indicate whether they attend or not). Parents can RSVP for their children. If people don't RSVP, they'll receive reminders. Players who don't attend can provide a reason for absence.

Scheduling Checklist

When you are responsible for scheduling matches, training and team events, you might want to consider the following:

1. Who's invited? By default all team members, except guest players, are invited to matches. For training, only players are invited. You can check your default settings in RSVP preferences. → RSVP & Attendance

2. Need parents to RSVP for their children? You can invite parents to the team. Parents can RSVP on behalf of their connected child, regardless of whether the child has an account. → Parent–Child Relationships

3. Auto RSVP? In case you want the default setting to be that all players are coming, unless they RSVP as not going, you can change this in RSVP Preferences. → RSVP & Attendance

4. Reminder Settings. You can change the default reminder settings in RSVP preferences. → RSVP & Attendance

5. Default Location. You can change the location for every event. You can also change your default home location.

6. Calendar Sync. You can sync your team events to your personal calendar. It updates automatically whenever anything changes! → Calendar Sync

⚽️ Match Day Magic

Match Days are the most important days of the week. It's an exciting day, full of logistics and decisions. By the end of the day, you want it to be a great experience for everyone involved — players, staff, friends and family.

Match Day is where Mingle Sport shines. All our Match Day features are available in Match Control, which is available for team members with scorekeeping rights only.

Know Who's Coming…

You can either let players or their parents RSVP, or edit the match squad yourself. Need to borrow a player from another age group or team? Guest players can be added to any match without being a permanent squad member. Team members can provide their transportation needs or add reasons of absence. You can even flag players in case they show up too late.
→ RSVP & Attendance

Create Your Line-Up(s)

You can set any formation. Any team size. Add attending players to on-field positions or put them on the bench. Don't want players to see the line-up before the match? You can hide or publish it at any time. You can create multiple line-up versions so that the line-up evolves during the match and reflects substitution and position changes.
→ Creating Line-ups

Scorekeeping

You can add goals, assists and cards. Live, during the match. Or after. When adding a match event you can add the match minute so that all the events are sorted chronologically on the match feed.
→ Scorekeeping

Substitutions & Minutes Played

Managing substitutions in Match Control during (or after) the match allows you to keep track of changes made and positions each player played. Each substitution moment triggers a new line-up version: a snapshot of the line-up with a start and end minute. Minutes Played are tracked automatically — live during the match, and available in Homebase in a table view. Team Admins can decide if this information is shared with players.
→ Substitutions & Minutes Played

Share the Match Feed

You can share the Match Feed with friends and family — even if they're not a team member or using the Mingle Sport app. Just hit the share button on the feed tab and share it anywhere you want.
→ Sharing the Match Feed

Live Mode

Turn on Live Mode during a match and everyone following the match feed gets notified of key moments in real time: goals, cards, substitutions. Friends and family feel like they're there — even when they can't be. It's one of the features our teams love most.

Match Article

After a match, Mingle can generate an AI-powered match article: a journalistic-style match report based on everything that happened. Share it on the match feed, in chat, or on social media. It's the perfect way to wrap up match day.

Match Awards & Rating

After each match, team members can vote for different Players of the Match. Additionally they can rate team performance. Team Admins can configure Awards and Leaderboards to fit the team culture. Once the voting window is closed, winners will be revealed.
→ Awards & Leaderboards

🔑 Unlock the Full Potential

Stats & Leaderboards

There is a leaderboard for everything you track. From Goals and Assists to MVP Awards and Minutes Played. Team Admins can decide what is visible to whom. They can also see trends and check the full table with all data in Homebase, our desktop web app.
→ Stats & Leaderboards

Media Collections

Tag players in videos and photos. You can also add custom tags so you can easily find content in your Team or Player Media Collection. Mingle Sport is ideal for short clips that you can create with the Mingle Sport app or just upload from your VEO or other sports camera.
→ Uploading Media · → Media Collections

Player Development

Some coaches want to up their game when it comes to player development. In Homebase you can add Player Goals to each player profile. Just add a title, category and description. You can even add 'Coach Notes' that are only visible for admins. Keeps everything in one place.

More on Homebase…

The Mingle app is for the team. But Coaches and Team Managers want more: full attendance tables, an easy overview of the monthly schedule… That's what Homebase is for. It's our desktop web app with all the functionality of the mobile app — plus more stats and configuration options on a bigger screen.
→ Go to Homebase

New Season?

When a new season starts, you don't need to start from scratch. Update your squad, adjust the calendar, and you're good to go. All your stats and history from previous seasons stay intact.
→ Preparing for a new season

🎉You're all set!

That's everything you need to get started. Your team is set up, your squad is in, and match day is covered. Now go enjoy the season — and let Mingle handle the admin.

Get Help or Give Feedback

If you get stuck or spot a bug, just reach out through Mingle Support using the 'Get Help' button in the app or on Homebase. Have a feature request, or want to upvote one someone else submitted? Use our feedback platform. And if you just want to talk to us about how we can improve — use the same 'Get Help' chat. We love hearing from you.