Season rollover checklist for football clubs (NSW and VIC)
Registrations are the part everyone sees. The rest of rollover is quieter: a new committee, new age groups, new managers, and a few hundred parents who need to know where to be in round 1.
This checklist covers the club side, from October to April. Your association's dates come first, so check them against its circulars and fill them in.
October to November: after the AGM
Hand over committee roles: inboxes, passwords, bank signatories, the Play Football and Dribl logins
Update the club's contact list and website with the new committee
Confirm the age groups for next season (players move up a birth year)
Set fees and registration products for next season. Association date: ______
Book grounds and training slots with council
Open coach and manager expressions of interest
VIC: Annual Club Membership declaration to Football Victoria, due 31 December
December to February: registrations
Registrations open in Play Football. Association date: ______
Send one registration link with the club's entity ID, not the general finder, so fewer players register with the wrong club
Keep a refunds log: who, how much, which platform, status
WWCC register: every coach and manager has a current check, verified by the club (NSW: Office of the Children's Guardian; VIC: Working with Children Check Victoria)
Name the club's MPIO and publish their details on the website
February to March: forming teams
Grading and trials. Club dates: ______
Form teams and appoint one coach and one manager per team
Team nominations into Dribl. Association date: ______
Set up every team with its manager and parent group in one place, so the manager can run the team from day one. This is where Mingle Sport fits: the club sets the teams up once and managers take over in the app.
Update the manager manual: which app the club uses for availability, chat and match reports, and who to call when something breaks
Pre-season managers' meeting. Date: ______
March to April: before round 1
Map players into Dribl team lists. Association date: ______
Check draft fixtures and send feedback. Association date: ______
First-round comms to every parent: team, coach, manager, first training, first match, and the club's game time policy
Check every manager has opened their team and invited their parents
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Mingle Sport is a free app that grassroots football clubs use to run their teams: schedule, availability, chat, line-ups, live scores and match reports.
